Conference Management Software Pricing That is Simple to Understand

All Of These Services For One Low Price

MeetingBloom provides conference registration, abstract submission, peer review, program builder, poster list builder, conference website tools, communication features, reporting, and planning software under one straightforward pricing model.

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Simple Pricing

Registration + Abstracts

$6 per attendee

Includes online registration, abstract submission, peer review tools, project management, exports, reports, email communications, program builders, poster session builder, and a dedicated conference website.

Abstracts Only

$6 per submission

Suitable for organizations that only need abstract submission, peer review tools, project management, exports, reports, email communications, program builders, poster session builder, and a dedicated conference website.

Trial Period

4 months free

Use the platform before committing. This gives your team time to review workflows, test forms, invite reviewers, and prepare your conference site.

A major benefit of MeetingBloom is that we do not charge registration service fees, while most competitors do.

What is Included

The pricing includes the all the tools needed to plan, manage, and run a professional conference, annual meeting, symposium, workshop, or abstract-based event.

Registration Management

Online attendee registration
Custom registration forms
Early-bird pricing and promotion codes
Membership verification
Workshop and event capacity limits
Badge printing and attendee records

Abstract Submission

Custom abstract submission forms
Author and presenter fields
Greek character support
Optional image, table, and formatted content uploads
Exports to Word, Excel, and PDF

Peer Review

Reviewer assignments
Scoring and evaluation forms
Administrative review controls
Decision tracking
Acceptance and rejection communication support

Conference Website

Dedicated conference website
SEO-friendly page structure
Embedded registration and abstract tools including programs and poster lists
Speaker and attendee portal access
Sponsor images, links, and content areas

Communication Tools

Email notifications and confirmations
Email templates for consistent messaging
Targeted attendee, author, and reviewer communications
Polls and surveys
Blog and update areas

Reports and Planning

Registration and demographic reports
Financial reporting
Year-over-year comparisons
Project and task management
Document sharing and archived project search

No Separate MeetingBloom Registration Service Fee

Most registration platforms charge a base software fee plus a 2.8% service fee on each paid registration.

MeetingBloom uses a flat software price instead, which makes budgeting easier and at a much lower price.

Predictable Budgeting

Flat software pricing
No MeetingBloom registration service fee
Registration and abstracts available together
Abstract-only option available

Why the Pricing Stays Low

MeetingBloom was developed with nonprofit, academic, association, and professional conference teams in mind. The platform focuses on the features conference organizers use regularly, while keeping configuration and maintenance efficient.

Flexible Configuration

Forms, fields, review workflows, emails, and reports can be adjusted for different conference requirements without requiring a separate custom development project for routine setup.

Integrated Tools

Registration, abstract management, peer review, project planning, communications, reporting, and website content are managed in one connected system.

Experience with Conference Workflows

MeetingBloom has been shaped by 19 years of work with nonprofit and conference teams that need reliable tools, clear reporting, and practical administrative controls.

Typical Conference Workflow Supported by MeetingBloom

1. Build the Website

Set up the conference website with event details, dates, sponsor information, and travel content. We also use AI to simplify website building and make content setup faster.

2. Open Abstracts

Open abstract submissions using customized forms for authors, presenters, topics, categories, and file uploads.

3. Manage Review

Assign reviewers and manage scoring, comments, decisions, and administrative review progress.

4. Open Registration

Open attendee registration with pricing rules, workshops, capacity limits, payment options, confirmations, and badge data.

5. Communicate

Communicate with attendees, authors, speakers, and reviewers using templates and targeted email tools.

6. Export Final Materials

Export reports and final materials for accounting, program planning, abstract books, journals, or internal records.

Who This Pricing Model is Designed For

Associations

Useful for annual meetings, member conferences, board-led events, and professional development programs.

Academic Conferences

Supports abstract collection, author records, reviewer scoring, speaker management, and program exports.

Nonprofit Organizations

Helps teams manage registration, communications, payments, reporting, and event content with predictable software costs.

Workshops and Symposia

Provides tools for smaller events that still need structured registration, attendee communication, and reporting.

Frequently Asked Pricing Questions

How much does MeetingBloom cost?

MeetingBloom costs $6 per attendee when using registration and abstracts together. If you only need abstract submission software, the cost is $6 per submission.

Are there MeetingBloom registration service fees?

MeetingBloom does not add its own registration service fee.

Is abstract management included with registration?

Yes. The registration + abstracts package includes abstract submission and related administrative tools under the $6 per attendee pricing model.

Can forms and fields be customized?

Yes. Registration forms, abstract submission forms, reviewer forms, and other fields can be configured for the needs of the conference.

Does MeetingBloom include a conference website?

Yes. The platform includes a dedicated conference website with areas for event information, registration, abstract submission, attendee resources, sponsor content, and updates.

Is there a free trial?

Yes. MeetingBloom offers a 4-month free trial so teams can evaluate the platform before committing.

Estimate Your Conference Software Cost

Use the instant quote option to estimate pricing based on your expected attendee count or abstract submission volume.

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