Abstract Management Software for Conferences

Abstract Management Software: Simplify Your Conference Planning

Streamline your conference with our Abstract Management Software. Designed for researchers, and academic institutions, our platform simplifies the entire abstract submission, review, and selection process. Saving time, reducing stress, and focusing on what truly matters.

1. Effortless Abstract Management

• Intuitive Submission Flow: Authors upload abstracts through clean, guided forms with clear instructions.

• Fully Customizable Submission Forms: Add unlimited fields to capture exactly the data you need..

• File Upload Support: Accept documents, images, and supplementary materials with ease.

• Built-In Email Tools: Message submitters and attendees directly for confirmations, updates, and reminders.

2. Seamless Review and Evaluation

• Peer Review: Allocate reviewers based on their expertise, ensure a thorough evaluation of abstract submissions.

• Optional Blind Peer Review: Enable anonymous reviews to ensure fairness and objectivity.

• Custom Scoring: Create evaluation criteria tailored to your event’s needs.

• Automated Assignments: Distribute abstracts to reviewers based on expertise or preferences.

3. Preservation of Special and Greek Characters

• One of the common challenges when transferring abstracts from one medium to another, such as Word documents to websites, is the potential loss of special characters and Greek characters. MeetingBloom's Abstract Management software is the only company that is equipped with encoding capabilities that ensure the seamless transfer of abstract content across different platforms. Whether it's alpha (a) and beta (ß) from Greek, mathematical symbols, or other special characters, our software guarantees that they won't be lost in translation. This is essential for maintaining the accuracy and integrity of the abstracts, especially in fields where precise notation and special characters are common.

4. Real-Time Collaboration

• Centralized Dashboard: Track submissions, reviews, and decisions in one place.

• Team Communication Tools: Facilitate discussions among reviewers and organizers.

• Progress Tracking: Monitor the status of each abstract from submission to final decision.

5. Advanced Scheduling and Session Planning

• Dynamic Scheduling Tools: Build event agendas with drag-and-drop functionality.

• Conflict Management: Avoid scheduling conflicts for presenters and reviewers.

• Session Customization: Organize abstracts into tracks, themes, or sessions.

6. Automated Notifications and Reminders

• Email Alerts: Keep submitters and reviewers informed with automated updates.

• Deadline Reminders: Reduce missed deadlines with timely notifications.

• Customizable Templates: Personalize communication to match your event’s branding.

7. Comprehensive Reporting and Analytics

• Data Export: Download submission and review data in multiple formats (CSV, Excel, PDF, Word Doc).

• Real-Time Insights: Gain actionable insights with visual dashboards and charts.

• Performance Metrics: Track reviewer activity, submission trends, and more. Including year-over-year reporting.

8. Secure and Scalable

• Role-Based Access Control: Grant granular permissions to admins, organizers, and reviewers at the levels you need.

• Cloud-Based Platform: Access your data securely from anywhere, anytime.

• Scalable Solutions: Whether you’re hosting a small workshop or an international conference, our software grows with your needs. MeetingBloom has been tested to handle 10 million submissions a day.

9. Customization

• Branding Options: Customize the platform to reflect your organization’s identity.

• Multilingual Support: Reach a global audience with support for multiple languages.

Does System Performance and User Experience Matter?

We provide the best performance in the industry, with a fast, intuitive software platform that minimizes input errors and makes finding information or completing tasks seamless. This efficiency keeps conference managers highly productive while providing customers with a smooth, satisfying experience.This is essential to ensuring conference managers and customers can complete their tasks quickly and without frustration.

Why Choose Our Abstract Management Software?

• Save Time: Automate repetitive tasks.

• Enhance Collaboration: Foster seamless communication among your team and reviewers with our task management software.

• Improve Accuracy: Reduce errors with automated workflows and centralized data.

• Boost Engagement: Provide a smooth experience for submitters and reviewers alike.

Who Can Benefit?

• Academic Conferences

• Medical and Scientific Symposia

• Corporate Events

• Research Institutions

• Professional Associations

Get Started Today

Ready to transform your event planning process? Request a demo to experience the power of our Abstract Management Software.

Testimonials

“MeetingBloom easily keeps track of all my data”
— Charlotte C., Conference Organizer - neplasticsurgery.org

Frequently Asked Questions

Q: Does it support blind or double-blind reviews?
A: Yes. You can enable single-blind or double-blind review modes to hide author and/or reviewer identities.

Q: Can I assign submissions to reviewers automatically?
A: Absolutely. Use automated assignment by topic/keywords or load-balancing, and fine-tune with manual overrides.

Q: Are multiple tracks, themes, or session types supported?
A: Yes—configure unlimited tracks (e.g., oral, poster, workshop) with their own deadlines and review criteria.

Q: Can authors add co-authors and manage affiliations?
A: Yes. Authors can list multiple co-authors, set presenting authors, and manage affiliations and order.

Q: What file types and sizes are supported?
A: Common document and image formats are supported, with admin-controlled file size limits and per-field validation.

Q: Can I customize form fields and word limits?
A: Yes—set required/optional fields, character or word limits, help text, and conditional logic.

Q: How are conflicts of interest handled?
A: Reviewers can declare conflicts; admins can block assignments based on authors, institutions, or keywords.

Q: Can I collect submission fees?
A: Yes. You can enable paid submissions or paid registration add-ons and view payment status on each submission.

Q: Is there a way to communicate decisions and revisions?
A: Yes—send bulk decision emails (accept/reject/revise), include reviewer feedback, and request camera-ready uploads.

Q: Can I allow late or invited submissions?
A: You can define grace periods, invite-only tracks, and unique links for late or special submissions.

Q: Does it support multi-stage workflows?
A: Yes—configure stages such as abstract ? full paper ? camera-ready ? presentation upload with separate deadlines.

Q: Can I export data for reporting?
A: One click export to CSV/Excel/PDF/Word is available for submissions, reviews, decisions, and reviewer assignments.

Q: Do you integrate with other tools?
A: We support integrations for payments, email, and productivity tools. Contact us for the current integration list.

Q: Can I brand the submission portal?
A: Absolutely—add your logo, colors, custom domain, and tailored confirmation emails to match your event.

Q: How do you handle data privacy and compliance?
A: We follow industry best practices, including encryption in transit and at rest, and role-based access.

Q: Is the system mobile-friendly and accessible?
A: Yes—the portal is responsive for phones/tablets and adheres to modern accessibility guidelines.

Q: What onboarding and support do you provide?
A: We offer full setup free, template libraries, and responsive support before, during, and after your call-for-abstracts.

Q: Can I migrate from another platform or spreadsheets?
A: Yes—bulk import tools and concierge migration to help you bring over data.

Q: How are reviewers notified and reminded?
A: Automated assignments, deadline reminders, and nudge emails keep reviewers on track.

Q: Is there a sandbox or demo environment?
A: Yes—turn on test mode to test your workflow before going live.