Abstract Management Software: Simplify Your Conference Planning
Streamline your conference with our Abstract Management Software. Designed for researchers, and academic institutions, our platform simplifies the entire abstract submission, review, and selection process. Saving time, reducing stress, and focusing on what truly matters.
Effortless Abstract Management
- Intuitive Submission Flow: Authors can easily upload abstracts using our user-friendly forms with clear guidance.
- Customizable Submission Forms: Tailor forms with unlimited fields to gather the precise data you need.
- File Upload Support: Accept various document types, images, and supplementary materials effortlessly.
- Built-In Email Tools: Communicate directly with submitters and attendees for confirmations and updates.
Seamless Review and Evaluation
- Peer Review System: Assign reviewers based on expertise for comprehensive evaluations.
- Optional Blind Peer Review: Enable anonymity to ensure objectivity in assessments.
- Custom Scoring: Develop evaluation criteria tailored to your unique event needs.
- Automated Assignments: Streamline the review process by distributing abstracts based on reviewer preferences.
Preservation of Special Characters
A common issue with abstract submissions is the loss of special and Greek characters during transfers. MeetingBloom’s software is designed to maintain the integrity of your abstracts, ensuring that all notations remain accurate across various platforms. Whether it's alpha (a) and beta (ß) from Greek, mathematical symbols, or other special characters, our software guarantees that they won't be lost in translation. This is critical for abstracts requiring precise notation.
Real-Time Collaboration and Management
- Centralized Dashboard: Monitor submissions, reviews, and final decisions in one convenient location.
- Team Communication Tools: Facilitate discussions among reviewers and event organizers.
- Progress Tracking: Keep tabs on each abstract's status from submission to final decision.
Advanced Scheduling and Session Planning
- Dynamic Scheduling Tools: Use drag-and-drop functionality to build your event agenda.
- Conflict Management: Ensure there are no scheduling conflicts for presenters and reviewers.
- Session Customization: Organize abstracts into tracks, themes, or sessions that fit your event.
Automated Notifications and Reminders
- Email Alerts: Keep everyone informed with automatic updates and notifications.
- Deadline Reminders: Reduce missed deadlines with timely alerts.
- Customizable Templates: Personalize emails to match your event’s branding.
Comprehensive Reporting and Analytics
- Data Export: Easily download submission and review data in various formats (CSV, Excel, PDF).
- Real-Time Insights: Access actionable insights through visual dashboards and charts.
- Performance Metrics: Track reviewer activity, submission trends, and more.
Security and Scalability
- Role-Based Access Control: Assign specific permissions to admins, organizers, and reviewers.
- Cloud-Based Platform: Access your data securely from any location.
- Scalable Solutions: From small workshops to large international conferences, our software adapts to your needs.
Why Choose Our Abstract Management Software?
- Save Time: Automate repetitive tasks and reduce administrative workload.
- Enhance Collaboration: Foster seamless communication among your team and reviewers.
- Improve Accuracy: Minimize errors with automated workflows.
- Boost Engagement: Ensure a smooth experience for submitters and reviewers.
Who Can Benefit?
- Academic Conferences
- Medical and Scientific Symposia
- Corporate Events
- Research Institutions
- Professional Associations
Compare Our Competition
Get Started Today!
Ready to transform your event planning process? Request a demo to see how our Abstract Management Software can enhance your conference experience.
Testimonials
“MeetingBloom easily keeps track of all my data”
— Charlotte C., Conference Organizer - neplasticsurgery.org
Frequently Asked Questions
Q: Does it support blind or double-blind reviews?
A: Yes. You can enable single-blind or double-blind review modes to hide author and/or reviewer identities.
Q: Can I assign submissions to reviewers automatically?
A: Absolutely. Use automated assignment by topic/keywords or load-balancing, and fine-tune with manual overrides.
Q: Are multiple tracks, themes, or session types supported?
A: Yes—configure unlimited tracks (e.g., oral, poster, workshop) with their own deadlines and review criteria.
Q: Can authors add co-authors and manage affiliations?
A: Yes. Authors can list multiple co-authors, set presenting authors, and manage affiliations and order.
Q: What file types and sizes are supported?
A: Common document and image formats are supported, with admin-controlled file size limits and per-field validation.
Q: Can I customize form fields and word limits?
A: Yes—set required/optional fields, character or word limits, help text, and conditional logic.
Q: How are conflicts of interest handled?
A: Reviewers can declare conflicts; admins can block assignments based on authors, institutions, or keywords.
Q: Can I collect submission fees?
A: Yes. You can enable paid submissions or paid registration add-ons and view payment status on each submission.
Q: Is there a way to communicate decisions and revisions?
A: Yes—send bulk decision emails (accept/reject/revise), include reviewer feedback, and request camera-ready uploads.
Q: Can I allow late or invited submissions?
A: You can define grace periods, invite-only tracks, and unique links for late or special submissions.
Q: Does it support multi-stage workflows?
A: Yes—configure stages such as abstract ? full paper ? camera-ready ? presentation upload with separate deadlines.
Q: Can I export data for reporting?
A: One click export to CSV/Excel/PDF/Word is available for submissions, reviews, decisions, and reviewer assignments.
Q: Do you integrate with other tools?
A: We support integrations for payments, email, and productivity tools. Contact us for the current integration list.
Q: Can I brand the submission portal?
A: Absolutely—add your logo, colors, custom domain, and tailored confirmation emails to match your event.
Q: How do you handle data privacy and compliance?
A: We follow industry best practices, including encryption in transit and at rest, and role-based access.
Q: Is the system mobile-friendly and accessible?
A: Yes—the portal is responsive for phones/tablets and adheres to modern accessibility guidelines.
Q: What onboarding and support do you provide?
A: We offer full setup free, template libraries, and responsive support before, during, and after your call-for-abstracts.
Q: Can I migrate from another platform or spreadsheets?
A: Yes—bulk import tools and concierge migration to help you bring over data.
Q: How are reviewers notified and reminded?
A: Automated assignments, deadline reminders, and nudge emails keep reviewers on track.
Q: Is there a sandbox or demo environment?
A: Yes—turn on test mode to test your workflow before going live.
For more information on abstract management and best practices, check out this guide on submitting abstracts effectively.
Experience the difference with MeetingBloom’s Abstract Management Software—where efficiency meets convenience!