Abstract Management Software That Cuts Admin Time and Improves the Author + Reviewer Experience
MeetingBloom helps conference teams run a clean call-for-abstracts workflow end-to-end: submissions, peer review, decisions, and session planning—without spreadsheets, manual email chasing, or broken formatting.
- Launch fast: configure forms, tracks, deadlines, and reviewer rules in days—not weeks.
- Fewer mistakes: automated routing, scoring, reminders, and exports reduce human error.
- Better participation: clear submission steps and a smoother review workflow increases completion rates.
- Protect formatting: special characters and scientific notation stay intact from submission to export.
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Best for: academic conferences, medical/scientific meetings, professional associations, and corporate research events.
What You Get (The Outcomes You Actually Care About)
- One source of truth: submissions, reviews, decisions, and communications in one dashboard.
- On-time reviews: automatic reminders and reviewer load balancing keep everything moving.
- Cleaner programs: organize accepted abstracts into tracks/sessions and prevent scheduling conflicts.
- Easy reporting: export to CSV/Excel/PDF/Word for committees, boards, and archives.
How MeetingBloom Works
1) Build Your Submission Portal
- Unlimited form fields: required/optional fields, word/character limits, help text, validation.
- File uploads: accept documents, images, and supporting materials with admin-controlled limits.
- Co-authors + affiliations: presenting author, ordering, institutions, and multiple affiliations.
2) Run Peer Review Without Chaos
- Blind or double-blind: enable anonymity for authors and/or reviewers when needed.
- Custom scoring: define criteria and weightings that match your program goals.
- Smart assignments: auto-assign by topic/keywords and balance reviewer workloads.
- Conflict controls: manage conflicts of interest and prevent improper assignments.
3) Make Decisions and Collect Revisions
- Decision emails at scale: accept / reject / revise with templated, branded messaging.
- Reviewer feedback included: share comments safely and request updates or camera-ready files.
- Multi-stage workflows: abstract ? full paper ? camera-ready ? presentation upload.
4) Plan Sessions and Publish an Agenda
- Dynamic scheduling: drag-and-drop planning for tracks, themes, posters, and oral sessions.
- Conflict management: reduce presenter and reviewer scheduling collisions.
- Program-ready exports: move data cleanly into websites, apps, PDFs, and internal reports.
Why Teams Switch to MeetingBloom
Special Characters Stay Correct
Scientific abstracts often break when moved between tools. MeetingBloom preserves Greek letters, math symbols, and special characters so your content stays accurate from submission through export.
Built-In Communication (Without Mail Merge Headaches)
- Automatic confirmations: keep authors informed the moment they submit.
- Deadline reminders: reduce late reviews and missed steps with scheduled nudges.
- Branded templates: consistent messaging across tracks, roles, and decision types.
Role-Based Control and Secure Access
- Role permissions: admins, organizers, reviewers, track chairs—each with the right access.
- Cloud-based: work from anywhere with centralized, secure data access.
- Scales up or down: workshops to international conferences, without rebuilding your workflow.
Who This Is For
- Conference organizers who want fewer manual tasks and fewer “where are we at?” emails.
- Program committees who need consistent scoring, clear decisions, and clean exports.
- Track chairs who need fast assignments, conflict controls, and better visibility.
- Authors and reviewers who need a simple portal that works on desktop and mobile.
Frequently Asked Questions
Does it support blind or double-blind reviews?
Yes. Enable single-blind or double-blind modes to hide author and/or reviewer identities.
Can assignments be automatic?
Yes. Auto-assign by topic/keywords or load balancing, then fine-tune with manual overrides.
Can we customize tracks, deadlines, and scoring?
Yes. Create unlimited tracks (oral/poster/workshop) with distinct deadlines and evaluation criteria.
Can we export everything?
Yes. Export submissions, reviews, decisions, and assignments to common formats (CSV/Excel/PDF/Word).
Do you help with onboarding or migration?
Yes. We provide setup help, templates, and support before, during, and after your call-for-abstracts.
Ready to Run Abstracts Without the Spreadsheet Circus?
Get a guided walkthrough tailored to your conference structure (tracks, review model, deadlines, and exports). You’ll leave with a clear plan to launch.
- 20 minutes to see the full workflow
- Real use cases for your track + review model
- Next steps to launch quickly and reduce admin load
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