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Abstract Management Software for Scientific Conferences

MeetingBloom helps conference teams collect abstracts, assign reviewers, manage peer review, track decisions, prepare exports, and organize accepted submissions in one centralized system.

The platform is designed for conferences that need a structured workflow rather than a basic form builder. Organizers can manage submissions, reviewers, chairs, communications, reporting, conference websites, and session planning without relying on scattered spreadsheets or long email threads.

Submission Collection

Create guided abstract forms with tracks, topics, presentation types, word limits, file uploads, co-authors, and affiliations.

Reviewer Management

Assign reviewers by topic, expertise, keyword, workload, or manual selection. Support single-blind and double-blind review workflows.

Scoring and Decisions

Use custom scoring criteria, track review progress, manage final decisions, and send decision notices from the same workspace.

Exports and Program Planning

Export accepted abstracts, review data, author information, and session-ready files for reports, programs, websites, and scheduling.

A Practical Abstract Management System for Complex Conference Workflows

Scientific and academic conferences often require more than collecting a title and description. Organizers may need author order, institutional affiliations, topic-based routing, presentation preferences, reviewer comments, scoring rubrics, conflict management, special character support, and reliable exports.

MeetingBloom brings these steps into one workflow so each submission can move from author entry to review, decision, scheduling, and reporting with fewer manual handoffs.

What You Can Manage in MeetingBloom

Online Abstract Submission

  • Custom submission forms for abstracts, posters, oral presentations, papers, or proposals
  • Tracks, categories, themes, topics, and presentation types
  • Word count and character count limits
  • Co-author, presenting author, and affiliation fields
  • File uploads for images, documents, disclosures, or supporting materials
  • Branded author submission portal with conference-specific instructions

Peer Review and Scoring

  • Reviewer assignment by topic, keyword, expertise, or workload
  • Single-blind and double-blind review options
  • Custom scoring forms and review criteria
  • Reviewer comments for internal use or author feedback
  • Review progress tracking and reminder emails
  • Decision tracking for accepted, rejected, revised, or waitlisted submissions

Conference Administration

  • Role-based access for administrators, chairs, reviewers, and staff
  • Submission counts, review status, and year-over-year data
  • Email confirmations, reminders, and decision notifications
  • Project management tools for organizing conference tasks
  • Optional registration and payment workflows
  • Admin tools that can be shown or hidden based on the features your team uses

Program Preparation

  • Automated poster numbering and list building
  • Accepted abstract organization by session, track, topic, or presentation type
  • Scheduling support for presentations and poster sessions
  • Exports for programs, websites, proceedings, and reporting
  • CSV, Excel, PDF, and Word export options
  • Data that remains usable after decisions are finalized

Who Uses Abstract Management Software?

MeetingBloom is built for conference teams that need a repeatable process for collecting, reviewing, selecting, and preparing abstracts. It is commonly used by organizations that manage structured submissions and reviewer workflows.

Scientific Conferences

Manage technical submissions, specialized notation, peer review, and accepted abstract exports.

Medical Societies

Coordinate abstract submission, reviewer scoring, disclosure collection, and decision workflows.

Academic Meetings

Collect authors, affiliations, presentation types, research topics, and review feedback.

Professional Associations

Run recurring annual meetings with consistent submission rules and repeatable review processes.

Why Teams Move Away From Spreadsheets and Generic Forms

Spreadsheets and form builders can work for very small events, but they often become difficult to manage as submission volume grows. Version control becomes harder, reviewer assignments are more manual, and decision tracking can depend on email threads or separate files.

A dedicated abstract management system gives staff, reviewers, and program chairs a shared workspace where each abstract has a clear status and history.

  • Clearer tracking: View submission, review, and decision status without searching multiple files.
  • More consistent review assignments: Assign reviewers by topic, expertise, or workload.
  • Fewer manual exports: Keep data organized from submission through program planning.
  • Better communication: Send confirmations, reminders, and decisions from one system.
  • Reduced duplicate work: Use abstract data across review, scheduling, reporting, and conference website workflows.

Support for Scientific Characters and Specialized Notation

Scientific, academic, and medical abstracts often include Greek letters, mathematical symbols, subscripts, superscripts, special characters, and discipline-specific notation. These details are important and should not be lost as abstracts move through review, export, and publication workflows.

MeetingBloom is designed to preserve specialized content across submission, review, export, and reporting so organizers can maintain the accuracy of submitted research information.

A Workflow From Call for Abstracts to Final Program

1. Configure the Call for Abstracts

Set submission rules, deadlines, categories, author requirements, and review criteria.

2. Collect Submissions

Authors submit abstracts through an online portal with guided fields and validation.

3. Assign Reviewers

Route abstracts to reviewers by topic, expertise, keyword, or workload.

4. Manage Review

Collect scores, comments, and recommendations while tracking reviewer progress.

5. Make Decisions

Finalize accepted, rejected, revised, or waitlisted submissions and notify authors.

6. Prepare the Program

Create exports, poster lists, session groupings, and data files for final program planning.

Cost and Payment Processing Considerations

Some abstract submission and conference management platforms add service fees on top of payment processing charges. These fees can affect the total cost of running a conference, especially when abstract fees, registration fees, or other paid items are collected through the system.

MeetingBloom does not charge additional service fees on payments, and organizations can use their own payment processor. This gives conference teams more control over how payments are handled and may reduce overall conference software costs depending on the event’s payment volume and processing setup.

Migration From Spreadsheets or Another Abstract Platform

If your team is currently using spreadsheets, email, a form builder, or another abstract management platform, MeetingBloom can help organize the transition. Existing abstract data, reviewer lists, categories, and conference settings can often be imported or recreated during setup.

Setup support is available to help reduce disruption before a call for abstracts opens, during an active review cycle, or when preparing for a recurring annual meeting.

See Whether MeetingBloom Fits Your Abstract Workflow

Review how your call for abstracts, peer review process, scoring criteria, conference website, registration needs, and reporting requirements can be managed in one system.

Frequently Asked Questions

Is MeetingBloom a full abstract management system or just a submission form?

MeetingBloom is a full abstract management system. It supports online submission, reviewer assignment, peer review, scoring, decision tracking, email communication, conference websites, registration options, exports, project management, and scheduling preparation.

What types of conferences is it best suited for?

It is well suited for scientific conferences, medical societies, academic meetings, research symposiums, professional associations, and recurring annual meetings that need structured submission and review workflows.

Does it support blind or double-blind review?

Yes. MeetingBloom supports single-blind and double-blind review workflows. Reviewer access and author-identifying information can be configured based on the conference’s review policy.

Can reviewers be assigned by topic or expertise?

Yes. Reviewers can be assigned based on topics, keywords, expertise areas, workload, or manual selection by the conference team.

Can authors submit co-authors and affiliations?

Yes. Submission forms can include presenting author details, co-authors, author order, affiliations, credentials, and other conference-specific fields.

Does MeetingBloom preserve Greek letters and scientific notation?

MeetingBloom is designed to preserve special characters, Greek letters, symbols, and specialized notation across submission, review, export, and reporting workflows.

Can accepted abstracts be exported for program planning?

Yes. Abstract, author, reviewer, scoring, and decision data can be exported for conference programs, websites, proceedings, poster lists, reports, and scheduling workflows.

Can MeetingBloom replace spreadsheets?

Yes. MeetingBloom can replace spreadsheet-based tracking for submissions, reviewer assignments, scoring, decisions, exports, communications, and program preparation.

Can we use our own payment processor?

Yes. Organizations can use their own payment processor, and MeetingBloom does not add separate service fees on top of standard payment processing charges.

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Schedule a Demo Today

Discover why MeetingBloom.com is the leading choice for registration and abstract management software. Designed with simplicity and functionality in mind, MeetingBloom.com streamlines every step of the process—from seamless registrations to effortless abstract submissions and reviews.

With customizable workflows, advanced analytics, and an intuitive interface, MeetingBloom.com empowers you to manage your conference with ease. Boost productivity, enhance accuracy, and ensure the success of your events.

Experience the difference—schedule your demo now and see how MeetingBloom.com can transform your event management.

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Ready to get started with MeetingBloom's abstract management and conference management services? Feel free to contact us with any questions or to request a demo. We look forward to working with you to ensure the success of your upcoming events.


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