Why Choose Us Over the Competition
MeetingBloom is abstract management software built for scientific, academic, and medical conferences. It supports the full workflow including call for abstracts, online submission, reviewer assignment, peer review, scoring, data exports, special character support, conference websites, and session planning in one system.
Instead of managing abstracts through email chains, spreadsheets, or disconnected tools, conference teams can manage submissions, reviewers, chairs, emails, conference websites, and reporting from one centralized platform.
Our admin interface adapts to your needs. If you don’t use reviewers, reviewer tools stay out of sight. If you don’t need registration, registration features remain hidden. The result is a cleaner, more focused admin portal without the clutter of unnecessary tools.
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Compare Costs and Hidden Fees
Most submission software companies add 2.5% service fees on top of payment processing charges. MeetingBloom does not charge service fees, and organizations can use their own payment processor. That can reduce total conference costs by 60%, and provide more control over payment processing.
Abstract Management Software for Scientific and Academic Conferences
MeetingBloom is designed for conferences that need more than a simple submission form. It helps organizers collect abstracts, route them through peer review, make final decisions, and prepare accepted submissions for scheduling and reporting.
- Online Abstract Submission: Collect abstracts through guided forms that are simple for authors and easy for staff to manage.
- Custom Submission Rules: Add tracks, categories, required fields, instructions, file uploads, and limits based on your conference requirements.
- Reviewer Assignment: Assign abstracts by topic, keyword, expertise, or reviewer workload.
- Blind Peer Review: Support single-blind or double-blind review workflows.
- Custom Scoring: Build scoring criteria that match your scientific or academic review process.
- Decision Tracking: Manage accept, reject, revise, and waitlist abstract submissions in one place.
- Export Tools: Export abstract, reviewer, and decision data for reporting, scheduling, and program planning.
Who This Abstract Management System Is Built For
MeetingBloom is a strong fit for conferences that need accuracy, and a clear workflow.
- Scientific conferences managing technical submissions and/or structured peer review
- Medical societies handling reviewer assignments, scoring, and final decisions
- Academic conferences collecting co-authors, affiliations, presentation types, and topic-based submissions
- Professional associations running recurring annual meetings with repeatable workflows
- Research institutions and symposia replacing spreadsheets and manual tracking
Why Conference Teams Replace Spreadsheets and Generic Forms
Manual abstract workflows usually become harder to manage as submission volume increases. Email chains become harder to follow, spreadsheets become harder to control, and reviewer assignments become less consistent. MeetingBloom replaces that with a dedicated conference abstract management system built for conference workflows.
- Better than spreadsheets: Clearer status tracking, cleaner reviewer assignments, and fewer manual errors
- Better than generic form builders: Workflows designed for abstracts, easier decision tracking, and reporting
- Better than disconnected tools: Submissions, reviews, email communications, conference websites, project management software, and exports stay in one platform creating an environment of live data that can be accessed in all systems.
Submission Setup That Matches Your Conference
- Flexible Submission Forms: Configure fields, tracks, themes, and presentation types to match your event
- Word and Character Limits: Apply validation rules based on your abstract requirements
- Co-Author and Affiliation Support: Let authors enter presenting authors, affiliations, and author order
- File Upload Support: Accept supporting documents and images when needed
- Branded Submission Portal: Match your conference branding with your logo, colors, and styling
- Paid Submission Options: Collect abstract fees, registration fees, or other required payments in one system
Peer Review, Scoring, and Decision Management
- Reviewer Matching: Route abstracts by expertise, topic, keywords, or balanced workload
- Blind Review Options: Support review structures that require author anonymity
- Custom Review Criteria: Score abstracts using criteria specific to your conference
- Conflict Management: Adjust reviewer assignments when conflicts need to be avoided
- Status Visibility: Track each abstract from submission through final decision
Preserves Scientific Characters and Special Notation
Scientific and medical abstracts often contain Greek letters, symbols, and specialized notation that can break during transfers or exports. MeetingBloom is designed to preserve that content so abstracts remain accurate throughout submission, review, export, and reporting.
Role-Based Access for Staff, Program Chairs, and Reviewers
- Central Dashboard: View submission counts, abstract counts, and year over year data in one place
- Role-Based Permissions: Control what admins, organizers, program chairs, and reviewers can access
- Built-In Communication: Send confirmations, reminders, and decision notices from the platform
- Shared Workflow Visibility: Keep your team aligned across the full abstract cycle
Session Planning and Program Preparation
- Scheduling Support: Organize accepted abstracts into tracks, themes, and sessions
- Conflict Reduction: Minimize scheduling issues for presenters and program planning
- Export-Ready Data: Move accepted abstracts into planning, print, or reporting workflows
Reporting and Export Options
- Multiple Export Formats: Download abstract, review, and decision data in CSV, Excel, PDF, or Word formats
- Progress Reporting: Monitor reviewer activity, submission trends, and workflow status
Migration From Spreadsheets or Another Abstract Platform
If your team is currently using spreadsheets, email, or another system, MeetingBloom can help you move to a more organized workflow. Bulk imports and free setup help reduce disruption and make the transition easy.
Why Organizers Choose MeetingBloom
MeetingBloom gives conference teams one place to manage submissions, reviewer assignments, peer review, conference websites, communication, project management software, and reporting. It is built for conferences that want a practical workflow, and fewer manual steps.
- Less manual work: Reduce admin time across submission, review, and decision stages
- Better reviewer coordination: Keep assignments, reminders, and scoring organized
- Fewer workflow errors: Replace spreadsheet tracking and disconnected processes
- Stronger program control: Keep abstract data accurate and usable from start to finish
Compare Our Competition
Request a Demo
If you need abstract management software for a scientific, academic, or medical conference, request a demo to see how MeetingBloom fits your workflow.
Testimonial
“MeetingBloom easily keeps track of all my data.”
— Charlotte C., Conference Organizer - neplasticsurgery.org
Frequently Asked Questions
Q: Is MeetingBloom a full abstract management system or just a submission form?
A: It is a full abstract management system that supports submission, registration, peer review, scoring, emails, exports, conference website, project management, and scheduling software.
Q: What types of conferences is it best for?
A: It is best suited for scientific conferences, medical societies, academic meetings, research events, and professional associations that need structured abstract workflows.
Q: Does it support blind or double-blind review?
A: Yes. Single-blind and double-blind review modes are supported.
Q: Can abstracts be assigned to reviewers automatically?
A: Yes. Assignments can be based on topic, keywords, expertise, or reviewer workload, with manual control when needed.
Q: Can scoring criteria be customized?
A: Yes. Review criteria can be configured to match your conference and evaluation process.
Q: Can authors add co-authors and affiliations?
A: Yes. Authors can manage co-authors, affiliations, presenting authors, and author order.
Q: Can we create multiple tracks, themes, or presentation types?
A: Yes. Tracks, categories, and presentation types can be configured with their own requirements and review criteria.
Q: Can the submission form be customized?
A: Yes. You can add fields, instructions, uploads, limits, and required data points based on your conference needs.
Q: Can we collect abstract submission fees?
A: Yes. Paid submissions and related conference fees can be collected through the system.
Q: Does it preserve Greek letters and special scientific characters?
A: Yes. MeetingBloom is designed to preserve special characters and notation so content remains accurate.
Q: Can abstract and review data be exported?
A: Yes. Data can be exported in CSV, Excel, PDF, or Word formats for planning and reporting.
Q: Can we migrate from another system?
A: Yes. Bulk imports and free setup help organizations move from spreadsheets or other platforms.
Q: Can the portal match our conference branding?
A: Yes. Logos, colors, and styling can be tailored to match your conference or society.
Q: Is access controlled by user role?
A: Yes. Role-based permissions help control access for admins, organizers, program chairs, and reviewers.
Q: Is it suitable for both small and large conferences?
A: Yes. The platform supports smaller symposia as well as larger conferences with higher submission volume.
Q: What onboarding and support is available?
A: Free setup and ongoing support are available before, during, and after your call for abstracts.
For more information on abstract workflows and best practices, read this guide.