What Makes Our Abstract Software Standout

A Clear Submission Process for Authors

Authors need a submission process that is easy to understand and consistent from start to finish. MeetingBloom allows organizers to create online submission forms that collect the required information in a structured format.

Depending on the event’s requirements, submission forms can include title, abstract body, topic category, presentation preference, keywords, author names, affiliations, biographies, and contact details. Clear form fields help reduce incomplete submissions and make it easier for organizers to sort and review abstracts later.

Also you only need to setup once. The clone conference button will clone every detail from your current conference to the next years conference.

A web-based submission workflow also makes it easier to manage deadlines, revisions, and communication with authors.

Preserving Special Characters and Greek Letters

Scientific and academic abstracts often contain symbols, equations, accented characters, and Greek letters such as a, ß, ?, ?, and µ. These characters can be lost or changed when content is copied between word processors, forms, websites, and publishing systems.

MeetingBloom’s abstract software is built to help preserve these characters during submission and review. This is especially important for medical, scientific, engineering, mathematical, and technical conferences where notation accuracy matters.

Preserving these details helps maintain the integrity of each abstract and reduces the need for manual corrections before the final program is created.

Configurable Abstract Review Workflow

Every conference reviews abstracts differently. Some events use a simple accept-or-decline process, while others require multiple reviewers, numeric scoring, topic-based assignments, conflict checks, reviewer comments, or committee decisions.

MeetingBloom supports a structured review process that allows organizers to define review criteria, assign reviewers, and monitor evaluation progress. Reviewers can complete their work online, which helps reduce email-based tracking and makes it easier for the organizing team to see which abstracts still need attention.

A centralized review workflow helps committees compare submissions more consistently and make decisions based on organized data rather than scattered documents.

Consistent Formatting Across Abstracts

Consistent formatting is important when abstracts appear on a conference website, in a mobile agenda, in a printed program, or in proceedings. Without formatting rules, submitted abstracts may vary widely in length, structure, headings, spacing, and author presentation.

MeetingBloom can help organizers standardize abstract formatting by using defined fields and submission guidelines. This makes the final output easier to read and reduces the amount of editing needed before publication.

Standardization also improves the attendee experience because abstracts appear in a predictable and professional format.

Author and Affiliation Management

Abstracts often involve multiple authors, co-authors, institutions, departments, and professional titles. These details need to remain accurate throughout the submission and review process.

MeetingBloom includes tools for managing author and affiliation information, helping organizers keep records organized as submissions are updated. Authors can provide contact information, update affiliations, and maintain details connected to their abstracts.

Mobile-Friendly Access Without a Separate App

Authors, reviewers, and committee members may need to access the abstract system while traveling, attending meetings, or working away from a desktop computer. A responsive web-based system allows users to submit, review, and manage abstracts from phones, tablets, laptops, and desktop computers.

MeetingBloom is designed for mobile-friendly access through a browser, so users do not need to download a separate app to complete common abstract management tasks.

From Submission to Conference Program

The abstract process does not end when reviews are complete. Accepted submissions often need to be organized into sessions, assigned presentation types, connected with speaker information, and prepared for publication in the conference program.

By keeping abstract data in a structured system, organizers can work more efficiently when preparing agendas, session pages, presenter listings, and program materials.

This helps reduce duplication of work and improves consistency across the event website, registration materials, and final program.

How to Evaluate Abstract Management Software

When comparing abstract software options, event teams should look for tools that match the complexity of their review process and the needs of their authors, reviewers, and administrators.

• Submission flexibility: Can forms collect the information your conference requires?
• Review configuration: Can you define scoring criteria, comments, categories, and reviewer assignments?
• Data accuracy: Does the system preserve characters, author details, and affiliation information?
• Administrative visibility: Can organizers see submission status, reviewer progress, and decision history?
• Program preparation: Can accepted abstracts be organized for sessions, schedules, and publication?
• Ease of use: Can authors and reviewers complete tasks without extensive training?

Frequently Asked Questions

Organized Abstract Management for Professional Events

MeetingBloom’s abstract management software helps event teams manage the full abstract lifecycle, from online submission and review to author management and program preparation. It is built for conferences that need a practical, structured, and accessible way to handle abstracts.

Use it to reduce manual tracking, support reviewers, preserve submission details, and keep abstract information organized throughout the event planning process.