Free Conference Tools for Budget Planning

Conference Tools

These free conference tools can support common planning tasks, including receipt management, hotel reservations, and website accessibility reviews.

Features, usage limits, and pricing may change. Review each provider’s current terms before including a tool in your conference workflow or budget.

Conference Planning Tools

CamScanner

Use the mobile app to scan conference receipts and expense records and save them as PDF files for easier organization.

Visit CamScanner

OnPeak

A hotel reservation management service that can help organizers coordinate accommodations for conference guests.

Visit OnPeak

WebAccessibility.com

Evaluate a conference website for accessibility concerns and review information related to Section 508 requirements.

Visit WebAccessibility.com

WAVE Web Accessibility Evaluation Tool

Identify potential website accessibility issues and review guidance for addressing detected concerns.

Visit WAVE

Using Accessibility Evaluation Tools

Automated testing can help identify potential barriers, but it does not confirm complete accessibility or legal compliance. Combine automated results with manual review and testing by people who use assistive technologies when possible.

Prioritize issues that affect registration, abstract submission, schedules, payment, venue information, and other essential conference tasks.

Before Selecting a Tool

Confirm which features are included at no cost.
Review data privacy and document retention policies.
Check export formats and compatibility with existing systems.
Assign responsibility for reviewing and acting on results.

Suggest Another Resource

If you know of another free tool that may help with conference budget planning, receipt management, accommodations, or website accessibility, please email us so the resource can be considered for this list.

Customer Reviews