Abstract Submission Software for Conferences

Collect, organize, and manage conference abstracts online with configurable submission forms, author information, deadlines, payments, and reporting tools.

MeetingBloom helps conference organizers replace disconnected forms with a structured online submission process. Administrators can view submitted, incomplete, paid, assigned, reviewed, and accepted records from one system instead of rebuilding the same information across multiple tools. Every system works together.

A Structured Process for Abstract Collection

Abstract submission software should make the process clear for authors and manageable for administrators. MeetingBloom supports custom questions, author and affiliation details, submission categories, deadlines, and administrative review needs.

The system is designed to keep abstract data organized from submission through review, decision notices, conference programming, poster list building, registration, and reporting when those workflows are used together, and no complex steps to set this up.

Common Uses

Annual meetings and scientific conferences
Research symposia and poster sessions
Membership association abstract calls
Multi-track academic or professional events
Conferences requiring review, acceptance, and presenter tracking

Core Abstract Submission Features

Configurable Submission Forms

Create abstract submission forms with the questions and fields needed for your conference, including title, topic, presentation type, author details, affiliations, and custom information.

Author and Affiliation Management

Collect structured author information, co-author details, institutional affiliations, and presenter information so records remain consistent for review and program planning.

Deadline and Status Tracking

Manage submission deadlines and monitor records by status, including incomplete, submitted, updated, paid, assigned, reviewed, accepted, or declined.

Special Character Support

Allow authors to submit abstracts that include scientific notation, symbols, formulas, and special characters when required by the subject matter without worrying about lost characters.

Administrative Reporting

Use structured abstract data for lists, exports, review assignments, program preparation, presenter tracking, and internal conference reporting.

Optional Payment Collection

When submission fees are required, payment information can be connected to the abstract workflow so administrators can see which submissions are paid or pending.

Designed for Conference Administrators

Manual abstract collection often creates extra work: email attachments must be renamed, author details are inconsistent, deadlines are hard to enforce, and reporting requires spreadsheet cleanup. A structured submission system reduces those repeated administrative tasks by keeping related data in one place.

1. Build the Form

Define the questions, required fields, submission types, topic areas, and author information needed for the call for abstracts.

2. Open Submissions

Authors complete their abstracts online and provide the required presenter, co-author, affiliation, and category information.

3. Monitor Progress

Administrators can track completed, incomplete, paid, changed, or assigned submissions throughout the process.

4. Use the Data

Submitted information can support review, decisions, presenter communications, program planning, and reporting.

Part of the Larger Meeting Workflow

Abstract submission is often only one part of the conference process. MeetingBloom can work alongside peer review, acceptance decisions, presenter notifications, agenda building, registration, and reporting.

Using shared data across these areas can reduce duplicate entry and help organizers maintain a clearer record from the original submission through the final conference program.

Connected Workflow Areas

Peer review assignments
Acceptance and rejection decisions
Presenter communications
Conference program preparation
Registration tracking
Administrative reports and exports

Information Organizers Can Track

Submission Details

Abstract title and body
Topic or category
Presentation preference
Keywords or subject areas
Custom conference questions

Author Information

Submitting author
Presenter designation
Co-author details
Institution or organization
Contact information

Administrative Status

Incomplete or submitted records
Submission changes
Payment status when applicable
Review assignment status
Decision and program status

Frequently Asked Questions

Can the abstract submission form be customized?

Yes. Organizers can define the questions and data fields needed for their conference, including author information, affiliations, topic areas, presentation types, and custom requirements.

Can MeetingBloom support abstract review after submission?

Abstract submission can be used with related review and decision workflows when the organization needs reviewer assignments, scoring, acceptance decisions, and presenter communications.

Can authors include special characters in abstracts?

MeetingBloom supports abstracts that may require special characters, symbols, or scientific notation, depending on the content submitted by authors.

Can abstract data be used for the conference program?

Yes. Structured abstract and author data can be used to support program planning, presenter lists, session organization, and reporting.

Plan an Online Abstract Submission Process

MeetingBloom provides tools for collecting abstracts, managing author data, tracking administrative status, and connecting submissions with the rest of the conference workflow.

Useful for Organizers Who Need To

Move abstract collection online
Reduce email-based administration
Standardize author and submission data
Track deadlines, statuses, and payments
Use submission data for review and program planning

Customer Reviews

Abstract Submission Software for Conferences - Why We are Different